Stanford University

Resources for Invited Visitors

Visitor Checklist:

  • Confirm arrival and departure dates
  • If necessary, complete LA-6 form and submit copies of visa and passport
  • On arrival, check in at front desk for office assignment and keys, internet access and parking information
  • Prior to departure, submit receipts and any other documentation required for your reimbursement of expense (if applicable)
  • On departure, check out at front desk to return keys and/or equipment borrowed during stay

Before you arrive:

Please confirm your date of arrival and departure with your faculty host or email Mandy Ferguson-Hoyt (mandyferguson@stanford.edu). This will ensure that your office assignment, wireless access connection, lodging and any other needs are taken care of prior to your arrival. Once confirmed, you will receive a welcome letter via email with some useful information about your stay.

Arriving in the Department:

It is important that you check in at the front reception desk. At that time, you will receive your office assignment, keys, internet access, and parking information. If you have not completed the LA-6 Declaration of Tax Status (required for foreign visitors), you will need to do so before your visit ends. Photocopies of your passport and visa documentation (required) will be made if you’re traveling from a foreign country.

Leaving the Department:

Prior to leaving, please check out at the front reception desk and return the keys and any equipment borrowed. If you leave after office hours or on weekends, please leave the key(s) in the lock box located by the front reception area.  We understand that all receipts may not be available until the end of your travel, so sending electronic copies of your receipts may be necessary at a later time. Additional travel documents should be emailed to Mandy Ferguson Hoyt (mandyferguson@stanford.edu) or mailed to: Mathematics Research Center, 450 Serra Mall, Building 380, Room 381R3, Stanford, CA 94305. 

Additional Information:

San Jose International Airport and San Francisco International Airport are both approximately 25 miles from the University. Both airports connect to the local transit hub for bus and train services at the Palo Alto Caltrain Station, located near the main entrance to campus near the intersections of Palm Drive, University Avenue, and El Camino Real. Other transportation services such as Super Shuttle are also a great option to look into when arranging travel from the airport. Both airports have a Rental Car Center that allows travelers to pick up and drop off rental cars at one convenient, central location. Providers like Alamo, Avis, Budget, Dollar, Enterprise, Fox, Hertz, National and Thrifty car rental counters are among the variety. Once you arrive at Stanford University, The Stanford Marguerite Shuttle, the University’s free shuttle bus, operates several routes. Marguerite Shuttle provides service from the Caltrain Station to multiple campus locations and its surrounding areas.

The following are housing options near campus if you are responsible for making your own arrangements:

  1. Craigslist
  2. Oak Creek Apartments are conveniently located adjacent to Stanford University and Highways 101 and 280.  Apartment homes include studios, one and two bedroom floor plans, in addition to fully furnished and accessorized corporate suites.
  3. Stanford University Classifieds
  4. SU Post

Contact information for questions regarding:

General Visitor Inquiries:
MRC Inquiries:
Contact Mandy Fergusonmandyferguson@stanford.edu, 650.725.1515

We look forward to your visit and hope to make your stay with us a pleasant and productive one.